Annual General Meeting 2024

 

Notice is given to the shareholders of Qt Group Plc that the Annual General Meeting this year will be held on Tuesday, March 12, 2024, at 10 a.m. EET at the Leka hall in Mestari hotel, address Fredrikinkatu 51-53, 00100 Helsinki, Finland. The reception of persons who have registered for the meeting and distribution of voting tickets will commence at 9:00 a.m. EET.

A shareholder who is registered in the shareholder register of the Company maintained by Euroclear Finland Oy on February 29, 2024, has the right to participate in the Annual General Meeting.

Registration

Registration begins on February 19, 2024, at 10 a.m. EET. A shareholder registered in the Company’s shareholder register who wants to take part in the general meeting should register for the Annual General Meeting by March 1, 2024, at 10 a.m. EET at the latest, by which time the registration must have been received.

The requested information, such as the shareholder’s name, date of birth or company identification number, address, telephone number, and the name and date of birth of the possible assistant, proxy representative, or statutory representative, has to be provided in conjunction with the registration. Personal data disclosed will only be used in connection with the Annual General Meeting and the related necessary processing of registrations.

a) via the Company’s website: https://ir1.innovatics.fi/ir/en/qt/Agm/Registration/2024_1/Accept 

Strong authentication of the shareholder or their legal representative or agent using Finnish, Swedish or Danish online banking credentials or a mobile certificate is required for electronic registration.

b) By mail or e-mail

A shareholder registering by mail or e-mail should submit the registration form available on the Company’s website or corresponding information to Innovatics Oy by mail at Innovatics Oy, Yhtiökokous / Qt Group Oyj, Ratamestarinkatu 13 A, 00520 Helsinki or by e-mail to agm@innovatics.fi.

c) by telephone at +358 10 2818 909, weekdays between 9.00 am-12 noon EET and 13.00-16.00 EET

Shareholder, their assistant, proxy representative, or statutory representative shall, where necessary, be able to prove his/her identity and/or right of representation at the meeting.

Further information on registering is available by telephone at +358 10 2818 909, weekdays between 9.00 am-12 noon EET and 13.00-16.00 EET /Innovatics Oy.

Proxy representative and powers of attorney

A shareholder may participate in the Annual General Meeting and exercise their rights at the Annual General Meeting by way of proxy representation. The proxy representative must authenticate with the electronic registration service personally using strong authentication, after which they can register on behalf of the shareholder they represent. The proxy representative must present a dated power of attorney or in another reliable way prove that they are authorized to represent the shareholder. Statutory right of representation can be proven by using the suomi.fi authorizations service available in the electronic registration service.

If a shareholder takes part in the Annual General Meeting through several proxy representatives representing the shareholder based on shares on different book-entry accounts, the shares based on which each proxy representative represents the shareholder must be reported in conjunction with registration.

The power of attorney template is available on this page. Powers of attorney are to be primarily sent as an attachment in conjunction with the registration or alternatively sent by e-mail attachment to agm@innovatics.fi or mailed or delivered as original copies to Innovatics Oy, Yhtiökokous / Qt Group Oyj, Ratamestarinkatu 13 A, 00520 Helsinki, Finland before the expiry of the registration period.

In addition to the delivery of proxy authorization documents, the shareholder or his/her proxy representative must take care of registering for the Annual General Meeting as described above in this notice.Submitting a power of attorney to the Company prior to the expiry of the registration period is considered to be registration for the Annual General Meeting, provided that it includes the information required for registration mentioned above.

Holders of nominee-registered shares

Holders of nominee-registered shares have the right to take part in the Annual General Meeting by virtue of shares, based on which he/she on the record date of the Annual General Meeting, February 29, 2024, would be entitled to be registered in the shareholder register of the Company held by Euroclear Finland Oy. The right to participate in the Annual General Meeting requires, in addition, that the shareholder has been temporarily registered into the shareholder register held by Euroclear Finland Oy no later than on March 7, 2024, at 10:00 a.m. EET on the basis of such shares. With regard to nominee-registered shares, this constitutes registration for the Annual General Meeting. Changes in shareholding after the record date do not affect the right to participate in the meeting or the number of voting rights held in the meeting.

A holder of nominee-registered shares is advised to request without delay necessary instructions regarding the registration in the temporary shareholder register of the Company, the issuing of proxy documents and registration for the Annual General Meeting from their custodian bank. The account management organization of the custodian bank has to register the holder of nominee-registered shares into the temporary shareholders’ register of the Company at the latest by the time stated above on behalf of the nominee-registered shareholder.

Meeting materials

 

Meeting notice

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Proposal for Board composition

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Annual Report 2023

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Proxy document

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Registration form

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Privacy policy (in Finnish)

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Remuneration Policy 2024

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Updated: Feb 26, 2024